Program Coordinator

1 FTE (40 hours per week)

Oregon Humanities

The Oregon Humanities team is a group of idealistic, collaborative, creative people who are committed to bringing Oregonians together across differences, beliefs, and backgrounds. Each year, we offer hundreds of public conversations and programs across the state, train and support dozens of discussion leaders, and award tens of thousands of dollars in grants to organizations that, like us, believe in the power of people in rooms listening, learning, and struggling together. In our magazine and on our website, we publish essays, photographs, films, and audio recordings that explore the thoughts, perspectives, and experiences of Oregonians, especially those who have been ignored, generalized, or oppressed.

To learn more about Oregon Humanities’ mission, vision and values, programs and publications, and staff, board, and partners, please visit oregonhumanities.org.

The Program Coordinator is a key part of our Programs Team and is responsible for support and coordination across our programs with a focus on our training programs, fee-for-service programs, and responsive programs. This role requires flexibility and being responsive to the evolution of our programming needs, taking initiative, balancing multiple tasks, and great organizational and communication skills for both collaboration and independent work. 

Key Responsibilities: 

• Provide administrative support for our public programs, including data entry and tracking, record organization, generating/tracking contracts, and payment processing
• Assist with coordination of events and special organizational projects, including travel arrangements for program collaborators, venue identification and booking, and catering arrangements
• Effectively communicate with various stakeholders for events, including program staff, contracted collaborators, and program participants
• Provide regular updates and resorts to the collaborating staff members
• Work to keep programs on schedule, within stated budgets, and functioning smoothly
• Participate in team meetings and project meetings to work collaboratively for the delivery of public programs 
• As needed, participate in cross-departmental or organizational groups and projects 

Desired Qualifications:

The successful candidate will ideally have the following skills and attributes:

• 3 to 5 years of experience in program support and data management
• A strong interest in and commitment to Oregon Humanities’ mission and programs
• Excellent verbal and written communication skills, including attention to detail, problem solving, discretion, organization, and confidentiality
• Fluency in Microsoft Office and Google Suite programs, and familiarity with Salesforce or similar databases/CRMs
• Self-starter who assumes hands-on responsibility where necessary, and is able to balance competing priorities and deadlines
• Experience or interest in working in an organization where mutual respect, collaboration, and diversity are valued
• Good people skills, enthusiastic approach to work, punctual and reliable, a good sense of humor, and the ability to communicate well across cultures
• Adaptability to change due to the responsive nature of our programming and services

Oregon Humanities is committed to the creation of inclusive spaces and to the equitable treatment of all—including participants, audiences, supporters, staff, and board—at every level of the organization and in all of our programs. Oregon Humanities believes equity, justice, empathy, and respect are essential for vital, flourishing communities. We encourage applications from candidates with diverse backgrounds, particularly those from historically underrepresented groups, whose professional and personal experiences will help us work toward our vision of an Oregon that invites diverse perspectives, explores challenging questions, and strives for just communities. We encourage you to apply even if you don’t meet all the qualifications but believe you have the skills and experience to thrive in this role.

Oregon Humanities is an equal opportunity employer. We provide equal employment opportunity in accordance with applicable law to all qualified individuals without regard to their race, color, creed, religion, age, gender, sexual orientation, marital status, military status, political opinion, sex, national origin, familial status, mental and physical disability, gender identity, and source of income, disability, or any other status protected by federal, state, or local law in all personnel actions including recruitment, evaluation, selection, promotion, compensation, training, and termination. Moreover, these conditions shall not affect decisions on compensation, advancement, transfer, leave, or termination. Relations between employees shall be based on respect for person, regard for the effectiveness and well-being of the organization, and mutual support.

Consistent with applicable disability law, Oregon Humanities will provide reasonable accommodations to assist qualified applicants or employees with disabilities to participate in the job application process, to perform the essential function of a job, and to enjoy the same benefits and privileges of employment applicable to similarly situated employees without disabilities, provided the accommodation would not impose an “undue hardship” on the operation of Oregon Humanities.

The Details:

Reports to: Program Manager 

Work hours: 1.0 FTE (40 hours per week expected)

Fringe Benefits: Oregon Humanities offers paid vacation, sick leave, and holidays; 100% employee costs of medical, dental, vision, and long term disability insurance; a 403(B) retirement plan; sabbatical; a life-insurance plan; and an employee assistance program.

Starting wage range: $45,000–$50,000, depending on experience

Work Environment: The person who fills this role must live in Oregon. Oregon Humanities’ downtown Portland office is a sunny, open-floor-plan environment. Under normal circumstances, the office is generally open Monday to Friday, 9:00 a.m. to 5:00 p.m., with many staff working remote and flexible schedules that best accommodate their professional and personal needs. The work schedule and location will be developed in consultation with the Program Director. This role will use standard office equipment, such as computers, phones, photocopiers, and filing cabinets, and may perform some event setup and cleanup. 

Applications are due by 11:59 p.m. July 1, 2024.  Please include a résumé and a cover letter explaining why you're interested in working with Oregon Humanities and how you see your skills and experience as a fit for this particular Program Coordinator role.