Grants & Program Coordinator

Portland, OR

Oregon Humanities connects people and communities through conversation, storytelling, and participatory programs to inspire understanding and collaborative change. Each year, we offer hundreds of public conversations and programs across the state, train and support dozens of discussion facilitators, and award grants and fellowships that help people connect, reflect, and cultivate a stronger sense of agency in their communities. In our magazine and on our website, we publish stories that explore the thoughts, perspectives, and experiences of Oregonians, especially those who have been ignored, generalized, or oppressed. Our long-term hope is that the work of Oregon Humanities will make broad and significant contributions to a more cohesive, inclusive, and imaginative democratic culture.

We are looking for a Grants and Program Coordinator to join our Program Team.  

Key Responsibilities for this position include:                                                             

Public and Responsive Program Grant Coordination (70%)

Public Program Grants are awarded on an annual basis and support public humanities programs across the state. Responsive Program Grants are awarded throughout the year and support public programs created in response to timely issues or events. At times there are other grant funds Oregon Humanities distributes that this position may be involved with. 

  • Design, implement and monitor grants management workflow processes and procedures; transform and oversee the continual improvement of grants management operational systems, processes and policies including automation and quality assurance processes; develop and implement all grants management policies and procedures, utilizing a racial equity lens.

  • Grant life cycle support including: award letters, distribution of grant agreements, tracking, grant events, grant reporting 

  • Work to ensure grant subrecipients remain in compliance with NEH terms and conditions for awards

  • Collaborate with communications staff on the design, production, and distribution of annual grant guidelines, as well as general outreach materials

  • Maintain and update database mailing list, grantee records, and general grant materials, collaborate on grant reporting 

  • Determine and implement structure of organizational grants work groups and committees throughout annual cycle

  • Ensure records and data for all grant proposals, grants made, and grant-funded events are maintained in accordance with compliance standards and best practices

  • Outreach and engage with grantmaking community, nonprofits, and community organizations, that reach a statewide audience with a focus on connecting historically underfunded communities to OH grantmaking opportunities

Program Coordination (30%)

Oregon Humanities offers and regularly develops a variety of conversation, training, grants, and fellowship programs across Oregon.  This position may be involved in the coordination of existing programs and/or development of new programs. Duties could include:

  • Serve as primary contact for program partners, process applications, develop contracts, and support program evaluation

  • Collaborate with Program Team in building outreach efforts and strategies

  • In collaboration with the Program Team develop and implement program reports and annual evaluations

The successful candidate will have the following skills and attributes:

  • A strong interest in and commitment to Oregon Humanities’ mission, publications, and programs

  • Experience working with grantees, potential applicants, and grantmakers, particularly with an equity lens

  • Program coordination and/or grantmaking experience, particularly working in collaboration with diverse communities. (2+ years)

  • Experience using grant management databases (we use Salesforce) and applications

  • Excellent written and verbal communications skills and attention to detail

  • Familiarity with Federal Grants

  • Proficiency with MS Office programs, Google suite

  • Capacity to work both independently and collaboratively

  • Commitment to equity and inclusion in the workplace and in public programming

Oregon Humanities values equity, justice, empathy, and respect as key attributes of vital, flourishing communities. We encourage applications from candidates with diverse backgrounds, particularly those from historically underrepresented groups, whose professional and personal experiences will help us work toward our vision of an Oregon that invites diverse perspectives, explores challenging questions, and strives for just communities.

The Details

Reports to: Program Director

Work hours: 1.0 FTE (40 hours per week)

Fringe benefits: Oregon Humanities offers paid vacation (starting at 16 days/year), sick leave, and 12 floating holidays; medical and dental insurance; 403(B) retirement plan; life-insurance plan; and a sabbatical after five years of full-time employment.

Starting wage: $19–$22 per hour

Oregon Humanities is following the Governor, state and local, and CDC guidelines regarding COVID practices. This means we are all currently working remotely and will continue until it is safe to work in the office together again. There may be times where this position will need to come to the OH office and will be expected to follow the current safety measures we have in place.  We offer a stipend to help with phone and internet expenses due to this remote requirement. When we aren’t in a pandemic, Oregon Humanities’ downtown Portland office is a sunny, open-floor-plan environment. The office is generally open Monday to Friday, 9:00 a.m. to 5:00 p.m., with many staff working flexible schedules that best accommodate their professional and personal needs. Applications from Oregon residents living outside of the Portland area will be considered. The Grants and Program Coordinator may work occasional weekends and/or evenings. The Grants and Program Coordinator will use standard office equipment, such as computers, phones, photocopiers, and filing cabinets. 

How to apply: If you are interested in applying, please submit a resume and cover letter by 11:59 p.m. Thursday, March 4, 2021. In your cover letter, please address the following:

  • Why you are interested in working with Oregon Humanities

  • How your experience and skills will help us in our grantmaking and programming across Oregon